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Promotion Cycle App: Scalable Promotion Management with Workday Extend

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Case Study

Promotion Cycle App: Scalable Promotion Management with Workday Extend

Engagement Summary

The client engaged E1 to modernize its annual promotion cycle by replacing a third-party application with a streamlined, Workday-native solution. Using Workday Extend, E1 delivered the Promotion Cycle App, providing a centralized promotion management experience that improved efficiency, enhanced data accuracy, and gave HR leaders greater visibility into nomination activity.

Client Background

Our client is a global financial services organization specializing in equities, index solutions, and investment analytics. Headquartered in New York, the firm supports institutional investors worldwide by delivering data-driven insights, portfolio analytics, and risk management capabilities. With a highly skilled and distributed workforce, the organization required efficient and scalable processes to support its talent management initiatives.

Business Challenge

The client’s annual promotion cycle relied on a third-party application to manage nomination and recommendation workflows, which introduced several challenges.

  • This setup required complex integration back into Workday, creating inefficiencies and additional data maintenance overheads
  • Increased operational overhead due to duplicate data handling and system fragmentation
  • The need for a fully Workday-embedded solution that could reduce costs, duplication, and risk while improving user experience for managers and HR leaders

Goals & Objectives

The client aimed to rethink how promotion cycles were managed by moving away from disconnected tools and manual coordination. The objective was to introduce a more intuitive, centralized experience that simplified nomination workflows, improved decision-making for HR leaders, and reduced operational friction. At the same time, the solution needed to strengthen data accuracy, support consistent governance, and scale smoothly as organizational needs evolved.

The E1 Solution

By leveraging Workday Extend, E1 Consulting enabled a seamless, in-Workday promotion cycle process. We delivered the Promotion Cycle Application, a Workday Extend–based solution designed to simplify and centralize the promotion process while improving visibility and governance across the organization.

  • Lightweight, Embedded Design: Built a streamlined promotion nomination tool directly within Workday
  • Manager Workflow: Enabled managers to nominate direct reports and submit structured recommendation forms
  • HR Leadership Reporting: Provided HR teams with consolidated, real-time insights into promotional nominations to support informed decision-making
  • Eliminated External Dependency: Retired the third-party tool by centralizing promotion cycle management within Workday

Results & Business Impact

The engagement delivered measurable outcomes, including:

Cost Savings

Eliminated third-party licensing and integration costs

Operational Efficiency

Removed data duplication and reduced maintenance effort

Improved User Experience

Enabled managers to work directly within Workday without navigating external systems

Leadership Visibility

Provided HR leadership with timely, accurate reporting on promotion nominations

Strategic Alignment

Brought talent processes into the Workday ecosystem, aligning with long-term HR technology strategy

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Contractor Lite App: Modern Contractor Management with Workday Extend

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Case Study

Contractor Lite App: Modern Contractor Management with Workday Extend

Engagement Summary

To address growing complexity in managing contingent workers, the client partnered with E1 to implement the Contractor Lite Application. Built on Workday Extend, the solution streamlined contractor management by simplifying key actions such as contract updates, extensions, and terminations, enabling managers to operate more efficiently while maintaining compliance and control.

Client Background

Our client is a global private equity organization with operations in Sweden and across multiple regions. While managing a large and diverse contingent workforce, the organization faced the need for a more efficient, scalable approach to contractor management for better governance and operational control.

Business Challenge

The major challenges that the client faced while managing contracts are:

  • Managers needed to handle contract extensions and terminations for contingent workers individually
  • Workday’s standard process required initiating a separate business process (BP) for each worker, creating significant manual overhead
  • The lack of bulk management capabilities resulted in inefficiencies, delays, and a poor overall manager experience

Goals & Objectives

The client sought to strengthen operational control over its contingent workforce by improving efficiency, visibility, and governance. Objectives included reducing administrative burden, simplifying contractor management, and enabling scalable processes aligned with compliance requirements.

The E1 Solution

Considering our deep industry expertise and highly experienced team of Workday professionals, the client selected E1 Consulting to design a scalable Workday Extend Solution to suit their goal and objectives. E1 delivered the Contractor Lite App that helped in streamlining contractor management, thereby reducing administrative effort.

  • One-Page Request Form: Enabled managers to enter freelancer details through a simple, streamlined interface
  • Bulk Actions: Allowed contract extensions and terminations to be processed for multiple workers simultaneously
  • Streamlined Workflow: Reduced dependency on repetitive business process initiation, minimizing administrative effort
  • Embedded in Workday: Built natively on Workday Extend to ensure security, compliance, and seamless system integration

Results & Business Impact

The engagement delivered measurable outcomes, including:

Increased Efficiency

Enabled managers to process multiple contract changes in a single action, significantly reducing time spent on administrative tasks

Reduced Manual Effort

Eliminated the need for repetitive business process initiation, streamlining day-to-day operations

Improved Compliance

Ensured consistent handling of contingent worker contracts across the organization

Enhanced Manager Experience

Simplified workflows led to higher adoption, usability, and satisfaction

Scalable Solution

Designed to support high-volume contract management across business units

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Quick Hire App: Streamlined Contingent Hiring with Workday Extend

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Case Study

Quick Hire App: Streamlined Contingent Hiring with Workday Extend

Engagement Summary

E1 collaborated with the client to deliver a purpose-built Workday Extend solution that streamlined the onboarding of freelance and contingent workers. By leveraging Workday Extend, E1 developed a streamlined hire application (Quick Hire App) to balance speed, compliance, and user experience. The solution enabled the client to scale contingent hiring efficiently while maintaining control over compensation structures and ensuring alignment with internal governance standards.

Client Background

Our client is a leading U.S.-based media network headquartered in Los Angeles, with a strong presence across broadcast television, news, and sports. The organization supports a dynamic workforce and operates in a fast-paced environment that demands efficient and flexible talent onboarding.

Business Challenge

Operating in a fast-paced media environment, the client faced several challenges in onboarding freelance talent quickly while maintaining compliance such as:

  • Traditional Workday recruiting and hire processes are too complex for short-term freelancers
  • Managers needed a way to onboard contingent talent quickly without bypassing compliance
  • Pay rates needed to be standardized and tied to job profiles to ensure accuracy

Goals & Objectives

The client’s primary goal was to simplify and accelerate the onboarding of freelance and contingent workers while maintaining compliance and control. Key objectives included reducing administrative effort, standardizing compensation through job profiles, and enabling a faster, more efficient onboarding experience for managers and hiring teams.

The E1 Solution

By adhering to industry best practices and following a collaborative approach, E1 designed and delivered the Quick Hire App, a Workday Extend Solution that offered:

  • One-Page Request Form: Enabled managers to enter freelancer details through a simple, streamlined interface
  • Compensation Intelligence: Configured pay agreements at the job profile level to ensure accuracy and consistency
  • Automatic Inheritance: Allowed freelancers to automatically inherit the correct pay structure without manual intervention
  • Streamlined Onboarding: Eliminated the need for full recruitment and hiring workflows, significantly reducing onboarding time

Results & Business Impact

The engagement delivered measurable outcomes, including:

Faster onboarding

Reduced onboarding timelines from days to hours through simplified workflows

Improved Manager Efficiency

Minimized administrative effort with a streamlined, low-click experience

Accurate Compensation Management

Ensured pay consistency through alignment with job profiles

Better Compliance

Maintained consistent compensation practices across the workforce

Improved User Experience

Delivered an intuitive, scalable solution for both managers and freelancers

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OzOnboard: Smarter University Onboarding with Workday Extend

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Case Study

OzOnboard: Smarter University Onboarding with Workday Extend

Engagement Summary

Multiple universities across Australia relied on manual and vendor-driven processes for TFN (Tax File Number) collection and superannuation fund nomination, leading to inefficiencies, errors, higher costs, and compliance challenges. E1 partnered with these universities and supported the transition from traditional onboarding process to a Workday-based solution (OzOnboard) to simplify onboarding and improve accuracy and control.

Client Background

Our clients include a group of leading universities across Australia managing large and diverse workforces. They required a reliable and compliant approach to support high-volume onboarding across academic and administrative teams.

Business Challenge

Universities faced several challenges in managing onboarding and payroll-related processes, including:

  • Manual, form-based processes created delays in onboarding staff
  • Limited integration between onboarding and external payroll systems, resulting in manual reconciliation and data inconsistencies
  • The need for a Workday-embedded solution that ensured compliance with Australian Taxation Office (ATO) requirements while integrating seamlessly with superannuation clearing houses

Goals & Objectives

The primary objective was to modernize onboarding by introducing a secure, Workday-native solution for collecting and validating employee tax and superannuation data. The clients aimed to reduce manual effort, ensure compliance with Australian Taxation Office (ATO) requirements, and streamline integration with external payroll and superannuation systems.

The E1 Solution

E1 Consulting was chosen for its deep Workday expertise and flexible support model, providing direct access to certified Workday professionals with real hands-on experience. E1 delivered OZOnboard, a

compliance-first, Workday-embedded solution designed to streamline onboarding for both staff and casual employees.

  1. Workday Extend Application: Delivered a seamless, in-Workday solution for capturing TFN and superannuation details
  2. API Integrations: Connected with the ATO and superannuation clearing houses to validate fund information in real time
  3. Payroll Data Alignment: Designed for compatibility with external payroll systems, reducing manual touchpoints and eliminating redundant data entry
  4. Higher Education Ready: Built to support high-volume onboarding for universities with large casual and contract workforces

Results & Business Impact

Operational Efficiency

Reduced onboarding time by eliminating paper-based processes

Payroll Integration

Automated data flow into external payroll systems, minimizing manual effort and errors

Cost Savings

Replaced third-party vendors, lowering licensing and reconciliation costs

Compliance Assurance

Enabled real-time validation with the ATO and superannuation clearing houses

Sector Adoption

Adopted by multiple Australian universities as a repeatable best-practice solution

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Stabilizing Workday Post-Implementation with AMS Services

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Case Study

Stabilizing Workday Post-Implementation with AMS Services

Engagement Summary

Following a previous Workday implementation, the client faced a growing backlog of unresolved issues and struggled to maintain system stability and process continuity. E1 was engaged to provide Workday Application Management Services (AMS) to address the backlog, remediate outstanding issues, and support ongoing operational needs.

Client Background

Our client is a long-established U.S.-based cancer care and research organization delivering multidisciplinary treatment, advanced therapies, and clinical research services. The organization serves patients from across the country and internationally, supporting complex clinical and administrative operations.

Business Challenge

After going live with Workday, the client encountered persistent operational challenges due to unresolved tickets, configuration gaps, and process inefficiencies. These issues impacted stakeholders across HR, payroll, and related administrative functions, leading to:

  • Accumulated backlog of unresolved Workday incidents and service requests
  • Delays in issue resolution and extended turnaround times
  • Inconsistent system behavior hampering user productivity
  • Reduced confidence in Workday process stability
  • Increased reliance on internal resources for support and troubleshooting

Goals & Objectives

The client aimed to stabilize its Workday environment following implementation by addressing an accumulation of unresolved issues and strengthening ongoing support. The focus was on remediating high-priority items, reducing recurring system errors, improving responsiveness to user requests, and restoring stakeholder confidence, while ensuring continuity of operations with minimal disruption.

The E1 Solution

E1 established a structured Workday AMS engagement designed to bring stability and predictability to the client’s post-implementation environment. Rather than a traditional project rollout, the focus was on operational support, issue remediation, and continuous improvement.

E1 introduced a disciplined intake and triage model to prioritize high-impact issues, supported by dedicated Workday resources aligned to the client’s functional areas. The team conducted root-cause analysis to address recurring problems, implemented targeted configuration fixes, and validated changes through controlled testing. Regular status reviews and clear communication helped improve transparency, accelerate resolution, and reinforce confidence in the Workday support model.

Results & Business Impact

With a structured AMS model in place, the client experienced:

Reduced issue backlog

Achieved a measurable decrease in outstanding Workday issues

Improved system reliability

Delivered more consistent performance across functional areas

Faster response times

Improved turnaround for user requests and support needs

Stronger user confidence

Increased trust in Workday processes and system stability

Lower operational risk

Established a structured support model to sustain ongoing operations

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Strengthening Core Healthcare Operations Through Phase 1 Workday Implementation

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Case Study

Strengthening Core Healthcare Operations Through Phase 1 Workday Implementation

Engagement Summary

Facing limitations with an unsupported legacy platform, the client partnered with E1 to deliver a Phase 1 Workday implementation for HR, Payroll, and Finance. The engagement focused on improving system reliability, strengthening compliance, and enabling scalable operations.

Client Background

Our client is a U.S.-based healthcare organization that designs and delivers medical products and related services supporting patient care and clinical operations. As the organization expanded its operations, it required dependable systems to manage workforce, payroll, and financial functions within a regulated healthcare environment.

Business Challenge

The client’s existing systems were no longer meeting operational and regulatory needs, resulting in several challenges:

  • Vendor support limitations impacting system reliability and issue resolution
  • Compliance risks due to outdated payroll and financial processes
  • Siloed HR, Payroll, and Finance systems requiring manual coordination
  • Limited visibility into workforce and financial data
  • Technology constraints affecting the organization’s ability to scale

Goals & Objectives

The client’s goal focused on establishing a stable and compliant foundation for core workforce and financial operations. Key objectives included consolidating HR, Payroll, and Finance within Workday, reducing manual processes, improving data visibility and accuracy, and enabling a scalable platform to support future organizational growth.

The E1 Solution

E1 led the Phase 1 Workday rollout with a structured delivery approach focused on stabilizing core enterprise functions. Working across HR, Payroll, Finance, and IT teams, E1 guided process alignment, system configuration, testing, and deployment to ensure a smooth transition from the legacy environment.

The implementation covered HR, Payroll, and Finance and included focused support for data readiness, testing, and deployment. E1 provided centralized oversight and a single point of coordination to support stakeholders throughout the transition.

Results & Business Impact

With the successful rollout of Phase 1 implementation, the client achieved the following outcomes:

Future-ready platform

Established a scalable Workday foundation to support long-term organizational growth

Streamlined operations

Reduced manual coordination and improved collaboration across functional teams

Unified system landscape

Brought workforce and financial processes together within a single platform

Stronger governance

Improved audit readiness and compliance across payroll and finance operations

Greater operational insight

Enhanced visibility into workforce and financial data for informed decision-making

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Phase X: Workday Transformation for Standardized Corporate Hiring

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Case Study

Phase X: Workday Transformation for Standardized Corporate Hiring

Engagement Summary

E1 partnered with the client to implement Workday Recruiting as part of a Phase X initiative focused on modernizing corporate hiring. The engagement transitioned recruiting from a legacy system to Workday, centralizing processes and supporting consistent, scalable hiring aligned with the client’s existing Workday ecosystem.

Client Background

Our client is a national off-price retailer that evolved from a single-category specialty business into an organization operating more than 1,000 stores across the U.S. The company delivers branded apparel and home merchandise on a scale.

Business Challenge

Reliance on a legacy recruiting platform led to the following major challenges for the client:

  • Fragmented recruiting workflows across corporate hiring activities
  • Manual data handoffs slowing down hiring and onboarding transitions
  • Limited transparency into recruiting progress and performance
  • Constraints in scaling recruiting processes to support business growth

Goals & Objectives

The client sought a trusted and experienced partner to support a Phase X initiative focused on modernizing corporate recruiting. The goal was to move away from a legacy recruiting platform and consolidate recruiting operations within Workday, while ensuring minimal disruption to ongoing hiring activities.

The key objectives included standardizing recruiting workflows, improving visibility into hiring progress, and strengthening alignment between recruiting and core HR processes. The client also aimed to maximize the value of its existing Workday environment by extending its use to support scalable, future-ready corporate hiring.

The E1 Solution

E1 was selected based on its deep Workday expertise, proven delivery record, and ability to act as a single, accountable partner throughout the implementation lifecycle. E1 worked closely with HR and Talent Acquisition stakeholders to understand current-state challenges and define a clear path forward for recruiting transformation.

E1 designed and delivered an end-to-end Workday Recruiting implementation as part of the client’s Phase X program. The solution included configuration of standardized recruiting workflows, alignment with existing Workday HCM functionality, and focused support for testing and deployment. To ensure smooth adoption, E1 provided a dedicated point of contact to manage coordination, address issues, and support stakeholders through go-live.

Results & Business Impact

The engagement delivered measurable outcomes, including:

Faster onboarding

Successful migration of the legacy recruiting system for accelerated corporate hiring

Unified hiring experience

Centralized recruiting and HR data within a single platform, reducing manual effort

Improved visibility

Enhanced process transparency and reporting across hiring activities

Increased recruiter productivity

Standardized workflows reduced administrative overhead

Scalable foundation

Established a flexible recruiting solution to support future growth and evolving hiring needs

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